Privacy Policy

1. Introduction

Leavitt Marriage and Family Therapy (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, when we share it, and your choices.

This Policy applies to information collected:

On our website (www.leavittmft.com),
During telehealth services or program enrollment,
Through direct communications (email, phone, messaging).

By accessing our website or using our services, you consent to the practices described in this Policy.

2. Information We Collect

A. Personal Information You Provide

We collect information you voluntarily submit, including:

Name, email, phone number
Insurance and billing information
Appointment and therapy notes
Communications (emails/messages)
Client intake forms

This includes Protected Health Information (PHI) when you engage in therapy services.

B. Automatically Collected Data

We may collect:

IP address, device/browser details
Analytics data (via cookies or similar technologies)

We do not link automatically collected data with identifiable personal information.

3. How We Use Your Information

We may use your information to:

Provide and manage therapy services
Communicate with you (appointments, billing)
Comply with legal or ethical obligations (e.g., record retention)
Improve our website and services
Send administrative notifications

We will not use your PHI for marketing without explicit consent.

4. HIPAA and Confidentiality

As a mental health provider, we are required by the Health Insurance Portability and Accountability Act (HIPAA) to protect your health information.

We maintain safeguards to protect PHI and will only disclose it:

With your authorization
To healthcare providers for treatment
To insurance payers for claims processing
When required by law (e.g., mandated reporting, subpoena)

You may request a copy of our full Notice of Privacy Practices (NPP) specific to HIPAA.

5. Cookies & Tracking Technologies

We use cookies to improve website functionality. You may disable cookies in your browser, but some features may not function properly.

6. Third-Party Services

We may partner with third parties for:

Hosting and analytics (e.g., Google Analytics)
Email delivery

These providers have access only to perform their services and must protect your data.

7. Data Retention

We retain information only as long as necessary to:

Provide services
Meet legal or ethical requirements

Medical records are retained based on applicable state and federal law.

8. Your Rights

Depending on your state, you may have rights to:

Access your information
Correct errors
Request deletion (subject to required retention)
Opt out of marketing communications

To exercise these rights, contact us at the email/address below.

9. Security

We use administrative, technical, and physical safeguards consistent with industry standards to protect your information.

10. Children’s Privacy

Our services are not directed to children under 13, and we do not knowingly collect data from minors without parental consent.

11. Changes to this Policy

We may update this Policy. If we make material changes, we will post the updated Policy with a new “Effective Date.”

12. Contact Information

Leavitt Marriage and Family Therapy
Email: info.leavittmft@gmail.com
Phone: (310) 691-5647